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Job Title: Procurement / Purchasing Administrator (Accounts & Procurement Administrator) Location: Steyn City, Johannesburg, Gauteng Industry: Mining / Heavy Industry Client Reports To: Accountant – Payables & Reporting
Are you a highly organised and detail-oriented finance administrator with experience in both Accounts Payable (AP) and Procure-to-Pay (P2P) processes?
Our client, who services the Mining and Heavy Industry sector, is seeking a dedicated Accounts & Procurement Administrator to join their Finance team in Steyn City, Johannesburg. This dual-focus role is critical for maintaining an accurate Accounts Payable ledger and ensuring the integrity of the full procure-to-pay cycle.
The successful candidate will be the primary point of contact for suppliers and play a key role in ensuring VAT compliance and prompt payment runs.
Purchase Order (PO) Management: Create and issue purchase orders based on approved requisitions.
Coding: Ensure correct GL codes, VAT treatment, and cost centre allocations are applied to all orders.
Document Follow-up: Follow up with suppliers for timely submission of invoices and delivery documents.
Mismatch Resolution: Work closely with the Finance team to resolve PO/GRN/invoice mismatches.
Invoice Processing: Receive, verify, and accurately capture supplier invoices into the accounting system.
Three-Way Matching: Perform 3-way matching (PO, GRN, Invoice) where applicable to validate purchases .
Compliance: Validate VAT compliance and ensure correct coding to cost centres and GL accounts.
Payment Batches: Prepare weekly and monthly payment batches.
Supplier Reconciliations: Complete monthly supplier statement reconciliations and promptly resolve all discrepancies.
Query Handling: Follow up on outstanding invoices, credit notes, and queries.
Vendor Management: Handle supplier queries and provide timely feedback. Maintain supplier master data and ensure proper controls for changes.
Documentation: Maintain accurate supplier files and audit-ready documentation.
Month-End Support: Prepare ageing reports and AP-related schedules. Assist the Accountant with accruals, open-item clearing, and AP sub-ledger reconciliations.
Controls: Ensure strict adherence to internal controls, Delegation of Authority, and AP policies.
Audit Support: Support both internal and external audits.
Qualification: Matric (Grade 12). A Diploma in Procurement, Accounting, or Administrative studies is highly desirable.
Experience: 1 to 2 years of work experience in a finance or procurement administrative role.
Skills:
Intermediate Excel skills are essential.
Strong attention to detail and ability to work under pressure.
Good communication and organisational skills.
Problem-solving orientation.
If you are a meticulous finance administrator ready to support the critical procurement and accounts functions for a mining sector client in Johannesburg:
Send your comprehensive CV to the Hire Resolve team.
Connect with Lidene Pienaar via LinkedIn today!
Contact: financialcareers@hireresolve.za.com
Website: www.hireresolve.co.za
Reference: AccountsProcAdmin_SteynCity_2025
