Logistics Support & Executive Assistant Full Time

About the job:

This is a high-ownership hybrid position split into two core areas of focus. 60% Logistics Coordination & Support: Tracking premium shipments, assisting with customs clearing, and managing meticulous client communication. 40% Executive Assistant Support: Working directly alongside the founder to streamline business operations, manage schedules, and execute key business tasks.

Key Responsibilities: 

• Coordinate premium logistics for high-value, fragile cargo, fine art, and designer items.
• Assist with customs clearing documentation and compliance processes via SARS systems.
• Maintain meticulous communication with galleries, elite collectors, and international art fair coordinators.
• Provide direct EA support to the founder, including calendar management and business operations.
• Take full independent ownership of operational tasks handed over by the executive team.
• Manage tight logistics timelines calmly and efficiently under peak seasonal pressure.

Key Requirements:

• 2–4 years in logistics, clearing & forwarding, freight coordination, or operations support.
• Fully bilingual in English and Afrikaans (excellent spoken and written proficiency is non-negotiable).
• Valid driver’s license and reliable own transport are essential.
• Willingness to learn is more important than current systems knowledge (ShipShape experience is an advantageous bonus, but not required).
• High loyalty, exceptional reliability, a calm-under-pressure attitude, and a sharp eye for detail.
• Comfortable putting in extra hours during seasonal peaks or when high-stakes shipments require it.